How Can I Organize All My Stored Messages? [closed]

I have over 50 messages now in my Messages Library, and it's getting hard to find the one I want. What are some tips for organizing these?

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Closed for the following reason duplicate question by Frank
close date 2016-12-05 10:13:55.687265

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I have two recommendations. One is to use a naming convention. You may do this already, as most people will try to name their messages with a name significant enough to identify the message. Many of our clients use a prefix on their messages, such as "NCN-" for "New Client Nurture" messages. We have an article on Naming Conventions that can give you some ideas on setting this up.

The second recommendation is related to the first, because it is easier if you have consistent naming. You can create Message Groups, just as you create Contact Groups. An easy way is to make a Group based on what is or is not in the name of the message, but you can also create a group based on the Subject, Date Added, Type (ONTRAmail or HTML Email), etc. You can even create groups of messages that were opened at least five times, were created and never sent, etc.

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Just as you do with Contact Groups, you have several Conditions you can choose to include messages in the group, such as the Name "Starts With" or "Contains" a certain word.

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After you get used to using Message Groups you'll find it very easy to locate that special email message!

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Asked: 2016-02-17 06:06:22 -0700

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Last updated: Feb 17 '16